Entertainment Assistant to Producer/Manager

About the role

Artists First is seeking a proactive Entertainment Assistant to support a Producer and Manager. The role requires excellent communication, meticulous attention to detail, and the ability to juggle multiple priorities in a fast‑moving entertainment environment.

Key responsibilities

• Act as primary administrative support for a manager/producer, handling rolling calls, scheduling, submissions, file organization and record‑keeping.
• Manage calendars, expenses, travel arrangements and itineraries; track client payments and related administrative tasks.
• Communicate with agents, publicists, attorneys, production teams and other external parties on behalf of the manager and clients.
• Support internal meetings, prepare grids and coordinate with internal teams.

Required profile

• Bachelor’s degree.
• 1‑2 years of experience as an entertainment assistant, preferably in an agency or management setting.
• Strong written and verbal communication, attention to detail and ability to handle confidential information.
• Proactive, self‑sufficient and comfortable multitasking in a fast‑paced environment.

Required skills

• InEntertainment.
• Breakdowns Express / CastIt.
• Vimeo.
• Microsoft Outlook.
• Google Suite (Google Workspace).