Part-Time Administrative Assistant

About the role

We are a boutique immigration law firm in Midtown Manhattan seeking a part‑time Administrative Assistant to keep our office running smoothly. The role is flexible, about 20 hours per week, and requires regular on‑site presence to support daily operations.

Key responsibilities

• Manage incoming mail, scan documents, create shipping labels, and coordinate shredding.
• Serve as primary contact for facilities issues, liaising with building management and vendors such as IT support, designers, and contractors.
• Monitor and order office supplies, keep shared spaces organized, and maintain inventory.
• Update firm data in the Ninety management platform and assist with newsletter and listserv distribution.
• Support planning and logistics for office events, meetings, and networking presentations, including gift procurement and material preparation.
• Provide administrative assistance for finance and compliance tasks as needed.

Required profile

• Prior experience in administrative, office assistant, or professional services roles.
• Strong organizational skills, attention to detail, and reliable follow‑through.
• Clear, professional written and verbal communication.
• Ability to handle confidential information with discretion.
• Proactive, dependable, and comfortable working independently in a small office environment.

Required skills

• Proficiency with email, scanning, and document‑management tools.
• Experience using basic software platforms.
• Familiarity with the Ninety firm‑management system.

What we offer

• Flexible part‑time schedule (≈20 hours/week).
• Competitive hourly rate of $28–$35, based on experience.
• Opportunity to work in a collaborative, values‑driven legal team.
• Midtown Manhattan office location.