Administrative/Accounts Associate

About the role

NYCPay is looking for an Administrative/Accounts Associate to support its Sales & Marketing teams and handle day‑to‑day financial and administrative tasks. The role combines routine office duties with vendor management and basic budgeting responsibilities.

Key responsibilities

• Perform general administrative tasks and maintain accurate records.
• Work with spreadsheets (Excel) for data entry, tracking, and reporting.
• Interact with external vendors and internal staff on accounts‑related matters.
• Verify vendor invoice payment requests and process invoices.
• Assist in vendor creation, updates, and budget monitoring.
• Prepare administrative and accounts reports, including sales support activities such as contract preparation, quotation exercises, and discount authority documentation.
• Support Sales & Marketing teams with report generation, event preparation, and other ad‑hoc projects assigned by the VPE.

Required profile

• Strong attention to detail.
• Willingness to learn and adapt to new processes.
• Excellent verbal and written communication skills.

Required skills

• Professional experience with Microsoft Excel.
• Proficiency in Microsoft Word and Outlook.
• Knowledge of SAP (asset, not mandatory).