Administrative Specialist III – Engineering

About the role

The University of Arkansas at Fort Smith is seeking an Administrative Specialist III to support the Engineering department. This full‑time, on‑site position provides essential clerical and administrative services that enable faculty, staff, and students to focus on academic excellence.

Key responsibilities

• Manage daily office operations, including correspondence, filing, and record‑keeping for the Engineering department.
• Coordinate meetings, schedule appointments, and prepare agendas and minutes.
• Maintain and update departmental data in Workday and other university systems.
• Assist with budget tracking, purchase orders, and invoice processing.
• Provide customer service to students, faculty, and external partners, addressing inquiries promptly.

Required profile

• Current University of Arkansas System employee (including student employees or graduate assistants) eligible to apply through Workday.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication abilities.
• Attention to detail and a commitment to confidentiality.

Required skills

• Proficiency with Microsoft Office applications.
• Experience using Workday for administrative functions.

What we offer

• Comprehensive health, dental, life, and disability insurance contributions.
• Tuition waivers for employees and eligible family members.
• 12 paid holidays and immediate leave accrual.
• Retirement plans with university contributions ranging from 5% to 10% of salary.
• A supportive work environment that promotes work‑life balance.