Administrative Specialist III – Babb Center for Career Services

About the role

The University of Arkansas at Fort Smith is seeking an Administrative Specialist III to support the Babb Center for Career Services. This full‑time, on‑site position provides essential clerical and administrative assistance to students, staff, and employers engaged with the center.

Key responsibilities

• Manage day‑to‑day office operations, including scheduling appointments and maintaining calendars.
• Prepare, file, and retrieve correspondence, reports, and student records.
• Assist students with career‑service inquiries, resume reviews, and event registrations.
• Coordinate and support career‑fair events, workshops, and employer outreach activities.
• Maintain accurate data entry in university systems and generate routine administrative reports.
• Provide front‑desk support, answer phone calls, and respond to email inquiries in a professional manner.

Required profile

• Associate or bachelor’s degree or equivalent experience in an administrative setting.
• Demonstrated experience in clerical or office support roles, preferably in higher education.
• Strong organizational abilities and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Comprehensive health, dental, life, and disability insurance contributions.
• Tuition waivers for employees and eligible family members.
• 12 paid holidays, immediate leave accrual, and flexible scheduling.
• Retirement plans with university contributions ranging from 5 % to 10 % of salary.