Administrative Secretary – UN Mission

About the role

The Permanent Mission of the State of Libya to the United Nations is seeking a dedicated Administrative Secretary to provide comprehensive support to the diplomatic team. This position ensures smooth daily operations, manages official communications, and assists with United Nations accreditation procedures.

Key responsibilities

• Provide full administrative and secretarial support to the Mission’s staff.
• Draft, receive, and file official correspondence in Arabic and English.
• Coordinate appointments, meetings, and official schedules.
• Prepare meeting materials, reports, and official documents.
• Maintain organized physical and electronic filing systems.
• Assist with accreditation, registration, and eGov platform matters.
• Liaise with UN offices, other Permanent Missions, and diplomatic entities on protocol and administrative issues.
• Answer telephone calls, receive visitors, and perform general office duties.

Required profile

• Bachelor’s degree in a related field.
• Fluency in Arabic and English, both written and spoken.
• Previous experience in an administrative or secretarial role, preferably within a diplomatic or international organization.
• Ability to handle confidential information with discretion.
• Strong organizational, communication, and time‑management abilities.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Working knowledge of the United Nations eGov system (highly desirable).