Administrative Associate IV – Psychology Department

About the role

The Department of Psychology at Prairie View A&M University seeks an Administrative Associate IV to manage complex administrative, fiscal, and operational activities for both undergraduate and graduate programs. This full‑time position works under general supervision and serves as the primary administrative resource for the department.

Key responsibilities

• Coordinate daily administrative operations and business functions of the Psychology Department.
• Recommend and implement improvements to procedures and workflows to enhance efficiency.
• Interpret, communicate, and apply university policies, procedures, and administrative guidelines.
• Act as the main liaison between the department and university administrative offices.
• Prioritize multiple assignments while ensuring compliance with university deadlines.
• Manage departmental financial transactions, including purchasing, travel reimbursements, payroll, and budget transfers.
• Monitor departmental budgets, reconcile expenditures, and maintain accurate fiscal records.

Required profile

• Demonstrated ability to work independently and exercise sound judgment in prioritizing work.
• Strong understanding of university policies and administrative processes.
• Experience in coordinating complex administrative functions within an academic setting.
• Excellent organizational and communication skills.

Required skills

• Budget management and financial administration.
• Procurement and purchasing processes.
• Travel coordination and reimbursement processing.
• Payroll and payroll-related documentation.
• Policy interpretation and compliance.

What we offer

• Salary commensurate with education and experience, within the university’s compensation structure.
• Comprehensive benefits package typical of university staff positions.
• Opportunities for professional development within a vibrant academic community.