Administrative Assistant - Xfinity Center

About the role

Legends Global, a holistic agency serving professional sports, collegiate, attractions, entertainment, international and convention clients, is hiring an Administrative Assistant for its Xfinity Center location in Mansfield. The role provides office services by implementing administrative systems, procedures and policies, monitoring administrative projects and supporting payroll, scheduling and record keeping. Hours vary with the concert and event schedule, and some nights and weekends are required.

Key responsibilities

• Maintain timesheets, enter payroll data, complete tip reporting and send weekly payroll reports to management on strict deadlines
• Complete time sheets for temp employees and help check in employees, temps, staff and vendors before events and concerts
• Maintain the calendar, arrange appointments and coordinate projects with the Management Team
• Keep files and records such as attendance, event, employee and vendor files, and act as keeper of current and closed files
• Answer phones, take messages, direct inquiries and visitors, and maintain an inventory of office supplies
• Monitor office equipment, retrieve and deliver mail, coordinate FedEx and UPS mailings, and draft letters and reports (proficiency in Excel and Word required)
• Enforce corporate policies, work with other administrative staff on accounts payable and vendor statement reviews, and maintain the Product Receiving Log
• Assist with accounts payable, scan files for management and help analyze vendor statements
• Travel to the second venue in Dallas may be required

Required profile

• Associate's degree or three years of accounting experience
• Payroll experience required
• Office management principles and procedures experience
• Experience in the hospitality industry is a plus
• Ability to perform duties above expectations with little supervision, strong communication skills and excellent organization

Required skills

• Proficiency in MS Word, Excel, Outlook and PowerPoint
• Databases and internet searching skills