Administrative Assistant / Office Manager

About the role

We are looking for a highly organized and proactive Administrative Assistant / Office Manager to keep our Dallas office running smoothly. You will be the go‑to person for staff, visitors, and vendors, ensuring an exceptional employee and client experience.

Key responsibilities

• Manage day‑to‑day office operations and overall organization.
• Serve as the first point of contact for guests, vendors, and visitors.
• Coordinate office supplies, equipment, snacks, and vendor relationships.
• Provide administrative support to the leadership team and handle special projects.
• Organize company events, meetings, lunches, and team activities.
• Support onboarding logistics for new hires, including workspace setup.
• Manage calendars, conference rooms, travel arrangements, and mail handling.
• Maintain a professional, welcoming office environment.
• Assist with expense tracking, invoices, and general operational tasks.
• Support recruiting and HR with occasional administrative needs.

Required profile

• 2+ years of administrative, office management, or executive assistant experience (preferred).
• Strong organizational and multitasking abilities.
• Professional written and verbal communication skills.
• Positive attitude and willingness to jump in wherever needed.
• High attention to detail and independent problem‑solving.
• Ability to thrive in a fast‑paced, collaborative environment.
• Experience in insurance, professional services, or corporate settings is a plus.

Required skills

• Microsoft Office Suite
• Outlook
• Teams

What we offer

• Competitive compensation
• Health, dental, and vision benefits
• 401(k) retirement plan
• Paid time off and holidays
• Career growth opportunities within a rapidly growing company
• Collaborative, team‑oriented culture
• Modern office environment with leadership exposure