Administrative Assistant

About the role

We are looking for an Administrative Assistant to provide comprehensive office support to a Director and the department. The role involves managing correspondence, scheduling, and ensuring smooth daily operations.

Key responsibilities

• Perform clerical duties such as typing, note‑taking, handling daily mail, and maintaining accurate records.
• Schedule and coordinate appointments, meetings, conferences and travel arrangements, managing the supervisor’s calendar.
• Prepare routine letters, memorandums, agendas, presentations and forms; manage the Director’s email and voicemail.
• Screen telephone calls, resolve or refer inquiries, and provide basic accounting or budget assistance.

Required profile

• At least 18 years old and legally authorized to work in the United States.
• Minimum two years of relevant administrative experience.
• Ability to follow established routines and seek guidance before changing work methods.
• Strong written and verbal communication, organizational attention to detail, and interpersonal skills.

Required skills

• Proficiency with Microsoft Office suite (Word, PowerPoint, Excel, Access).
• Experience using Lotus Notes and internet applications.
• Ability to operate standard office equipment such as fax machines, copiers and phones.