Administrative Assistant

About the role

The Administrative Assistant provides essential administrative and operational support to the Partner Success team, helping to coordinate logistics, maintain tracking systems, and assist with festival and event execution. This role ensures partner deliverables and internal workflows are organized, accurate, and executed effectively.

Key responsibilities

• Coordinate calendars, meetings, and logistics for the Partner Success team, managing scheduling requests and resource planning.
• Prepare, submit, and track expense reports, maintaining accurate records and ensuring compliance with company policies.
• Update and organize tracking documents, databases, and internal systems to monitor project and partner activity.
• Assist with documentation, organization, and project coordination to improve team productivity.
• Facilitate communication between internal teams and external partners by tracking action items and follow‑ups.
• Provide on‑site logistical support during partner activations, festivals, and live events.
• Troubleshoot operational issues during live events to maintain efficient execution.

Required profile

• High School Diploma or equivalent.
• 0–2 years of relevant experience in administrative or operational support, preferably in corporate or event‑driven environments.

Required skills

• Calendar coordination and meeting logistics.
• Expense report preparation and tracking.
• Document and database management.
• Effective communication with internal teams and external partners.