Administrative Assistant I

About the role

The Earth System Science Interdisciplinary Center (ESSIC) at the University of Maryland seeks an Administrative Assistant I to provide moderately complex administrative support to the Director and department. The role involves managing calendars, coordinating events, handling office supplies, and serving as a primary point of contact for visitors and callers.

Key responsibilities

• Schedule the Director’s appointments, maintain the ESSIC room reservation calendar, greet visitors, screen calls, and update telephone directories.
• Coordinate departmental events, manage catering orders, set up seminar rooms, and act as the main contact for event‑related inquiries.
• Order office and event supplies via the EBO requisition system and Shell Shop, process P‑card and T‑Card payments, reconcile vouchers, and create business cards.
• Submit property maintenance requests, manage recycling and mail services, and maintain lobby, kitchen, and copier areas.

Required profile

• High school diploma or GED.
• At least 2 years of administrative support experience.
• Strong oral and written communication, proofreading, and ability to handle confidential information.
• Ability to plan, organize, prioritize, and manage multiple tasks with general instructions.

Required skills

• Proficiency with Microsoft Office or Google Workspace (including Google Calendar).
• Experience with BA4, Concur, Workday, and EBO requisition systems.
• Basic accounting tasks such as processing P‑card/T‑Card payments and voucher reconciliation.