Administrative Assistant – Hybrid (W2 Contract)

About the role

We are looking for a dedicated Administrative Assistant to support the SVP/GM in a hybrid setting, working on‑site four days a week and remotely one day. This W2 contract position offers a competitive hourly rate and the opportunity to become a trusted executive partner.

Key responsibilities

• Manage Outlook calendar, schedule meetings and coordinate conference rooms, AV equipment, catering and other logistics.
• Serve as primary liaison between the executive and internal/external stakeholders.
• Arrange complex domestic and international travel, including flights, accommodations and itineraries.
• Process, track and reconcile expenses, ensuring timely submission for approval.
• Draft, proofread and manage correspondence, presentations, reports and confidential documents.
• Support special projects and cross‑functional initiatives as needed.
• Handle office supply orders and IT service requests.

Required profile

• Ability to handle multiple tasks efficiently and meet deadlines.
• Strong attention to detail and excellent follow‑through.
• Effective written and verbal communication skills.
• Comfortable interacting with all organizational levels, including senior leadership.
• Experience supporting multiple leaders with varying styles.
• Proven decision‑making and problem‑solving abilities with guidance.
• Experience handling highly confidential information.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook