Senior Executive Assistant

About the Role

We are seeking a highly organized and proactive Senior Executive Assistant to provide high-level support to our leadership team and the broader organization. This is a pivotal role designed for a professional who thrives in a fast-paced environment and excels at managing complex administrative and operational tasks with precision.

Main Missions

• Executive Support: Manage complex calendars, schedule meetings, take detailed minutes, and ensure rigorous follow-up on all action items.
• Coordination & Logistics: Coordinate internal and external meetings, monitor key deadlines, and manage both digital and physical filing systems.
• Financial Administration: Perform light billing tasks including data entry, purchase order reconciliation, and routing for approval, while supporting monthly and quarterly closing processes and expense tracking.
• Data Management: Handle data entry with high accuracy, perform regular audits, and generate recurring reports for management.
• Travel & Event Planning: Organize domestic and occasional international travel arrangements, as well as logistics for team events, workshops, and offsites.

Profile Required

• Over 5 years of proven experience in high-level administrative or executive assistant roles.
• Exceptional organizational skills with an uncompromising attention to detail.
• Strong professional communication skills, both written and verbal.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Proactive mindset with the ability to anticipate the needs of executives.

Required Skills

• Advanced Calendar & Meeting Management
• Financial Administration & Expense Tracking
• Complex Travel & Event Logistics
• Data Integrity & Reporting
• Proficiency in Office Productivity Suites (Microsoft Office/Google Workspace)