Recruiter Assistant – In‑Office (Schaumburg, IL)

About the role

We are looking for a detail‑oriented Recruiter Assistant to support our high‑volume hiring needs in the industrial and warehouse sector. Based in our Schaumburg office, you will work closely with recruiters and hiring managers to ensure a smooth interview process.

Key responsibilities

• Coordinate and schedule interviews for multiple candidates, managing complex calendars across recruiters, hiring managers and candidates.
• Maintain accurate candidate data, documentation and interview logistics within our ATS.
• Enter and update records to support reporting, compliance and audit requirements.
• Organize meetings, including job offer discussions, with recruiting and regional HR teams.
• Identify and suggest improvements to coordination workflows and best practices.

Required profile

• Strong organizational and time‑management abilities in a fast‑paced environment.
• Clear, professional communication skills for interacting with teams and candidates.
• Attention to detail with a commitment to data accuracy and process compliance.
• Basic knowledge of human‑resources principles and employment law.
• High school diploma or equivalent; 1‑2 years of administrative or coordination experience, preferably in recruiting.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience using Applicant Tracking Systems (ATS) and other recruiting tools.
• Impeccable data‑entry skills.

What we offer

• Full‑time, Monday‑Friday schedule (8 am‑5 pm).
• Competitive base pay and benefits package.