Office Manager – Chair’s Office

About the role

The University of Miami’s Department of Pediatrics is seeking a full‑time Office Manager to support the Chair’s Office. The role provides high‑level administrative and operational assistance, ensuring smooth daily operations, effective communication, and timely completion of priorities in a fast‑paced academic environment.

Key responsibilities

• Manage office operations, payroll, correspondence, filing systems, and supply requisitions.
• Maintain records, oversee retention, retrieval, and disposal procedures.
• Schedule meetings, travel, and calendar management for the Chair and senior staff.
• Process expense reports, reconcile corporate card accounts, and monitor budget variances.
• Support faculty recruitment activities and identify process‑improvement opportunities.

Required profile

• High school diploma (Bachelor’s degree preferred) with at least 5 years of relevant experience.
• Strong organizational, communication, and interpersonal skills.
• Ability to lead and coach office staff, manage budgets, and handle confidential information.
• Proven capability to prioritize multiple projects in a high‑traffic environment.

What we offer

• Competitive salary.
• Comprehensive benefits package including medical, dental, and tuition remission.
• Opportunity to work within a leading academic medical center.