Office Assistant – High School Administration

About the role

We are seeking an Office Assistant to support the main office of our high school. Working closely with the Principal and administrative team, you will help ensure smooth daily operations and provide excellent service to students, families, and visitors.

Key responsibilities

• Greet, direct, and assist visitors
• Answer incoming phone calls and email inquiries
• Schedule conference room and media center reservations
• Sort and distribute incoming mail
• Print and mail progress reports, report cards, and attendance letters
• Produce correspondence for families and community organizations
• Prepare daily announcements
• Schedule maintenance and service of copiers
• Order, inventory, and store basic office supplies
• Procure unique office supplies via the Help Desk for staff
• Process early departure requests for students
• Prepare documentation for substitute teachers
• Create and store office forms and staff directories
• Design and update an electronic sign using Optec Displays and Smart Sign
• Assist with school and community events
• Serve as Office Manager in their absence
• Perform other duties as assigned

Required profile

• Clear oral and written communication skills
• Ability to work independently, meet deadlines, and follow instructions
• Strong interpersonal skills to collaborate with instructional and administrative staff
• Capability to intervene in elevated student behavior situations
• Physical ability to climb stairs, walk, stand for long periods, and meet the rigors of TACT2 training

Required skills

• Optec Displays
• Smart Sign system