Executive Legal Assistant – Midtown Manhattan

About the role

This position supports a high‑profile trial attorney and Co‑Chair Managing Partner at a top‑tier New York law firm. The Executive Legal Assistant will act as the right‑hand to a senior leader with a demanding litigation practice and firm‑wide management duties.

Key responsibilities

• Manage a complex executive calendar across multiple time zones, including global travel arrangements.
• Coordinate meetings, client calls, trial schedules, and business‑development events.
• Arrange domestic and international travel, itineraries, and last‑minute changes.
• Serve as gatekeeper for internal and external communications, monitoring high‑volume email traffic.
• Prepare, edit, proofread, and format correspondence, presentations, and legal documents.
• Handle billing, invoices, expense reports, and attorney time entry.
• Assist with engagement letters and client‑related administrative documentation.
• Maintain confidential information with absolute discretion.
• Liaise with firm leadership, attorneys, clients, opposing counsel, vendors, and senior administrative staff.
• Support occasional personal administrative tasks for the executive.

Required profile

• Prior executive assistant experience supporting senior law‑firm leadership or high‑level litigators.
• Exceptional organizational, multitasking, and detail‑orientation skills.
• Strong written and verbal communication abilities.
• Ability to prioritize shifting demands with professionalism and composure.
• High responsiveness, including occasional after‑hours availability when traveling.

Required skills

• Advanced proficiency in Microsoft Office Suite.
• Expert use of Outlook calendaring.
• Familiarity with legal administrative systems and billing procedures.

What we offer

• Competitive salary range of $90,000‑$110,000+ depending on experience.