Executive Assistant to Chief Information Technology Officer

About the role

The IT department at Oceaneering seeks an Executive Assistant to support the Chief Information Technology Officer (CITO) and the IT Leadership Team. This permanent, hybrid role will help ensure smooth execution of business priorities across a global IT organization.

Key responsibilities

• Manage the CITO’s calendar, priorities, and meeting logistics to maximize leadership effectiveness.
• Coordinate meetings, workshops, and off‑site sessions, including agendas, pre‑reads, catering, and follow‑up actions.
• Arrange travel, accommodations, and expense reporting for the IT leadership team.
• Prepare, format, and distribute communications, project updates, announcements, and presentations.
• Track leadership priorities, deliverables, and documentation using Microsoft Teams, SharePoint, and other enterprise systems.
• Generate management reports and assist with presentation preparation for senior stakeholders.

Required profile

• High School Diploma or equivalent.
• Administrative assistant experience, preferably supporting an IT team.
• Strong organizational, oral, and written communication skills.
• Ability to handle confidential information with discretion.
• Excellent telephone etiquette and stakeholder‑engagement abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint (advanced)
• Microsoft Teams
• Microsoft SharePoint
• PeopleSoft (optional)
• Visio (optional)
• ERP systems (optional)
• Copilot (optional)