Executive Assistant

About the role

We are looking for an Executive Assistant to support our two Co‑CEOs, managing their calendars, travel, and daily operations while also handling light office management for our Walnut Creek location. The position is hybrid, with two scheduled days on‑site each week and the remainder remote, requiring flexibility to address time‑sensitive issues.

Key responsibilities

• Manage complex, frequently‑changing calendars for both founders, proactively resolving conflicts.
• Book and coordinate domestic and international travel, handling itinerary changes and day‑of issues.
• Organise internal and external meetings end‑to‑end, including agendas, logistics, and follow‑up actions.
• Oversee Walnut Creek office supplies, vendor relationships, mail, seating arrangements, and general upkeep.
• Prepare materials for board meetings, investor updates, and leadership off‑sites.
• Process expense reports and other confidential administrative tasks with accuracy.

Required profile

• 3+ years experience as an Executive Assistant supporting C‑level or founder‑level executives, preferably in a fast‑paced startup.
• Excellent judgment with confidential information and strong written and verbal communication.
• Highly organized, detail‑oriented, and able to juggle competing priorities.
• Comfortable with ambiguity, last‑minute changes, and working under pressure.
• Based in or near Walnut Creek, CA, and able to be on‑site two days per week.

Required skills

• Google Workspace
• Notion

What we offer

• Base salary $90,000‑$100,000 per year.
• Medical, dental, vision, basic life insurance, and 401(k).
• Unlimited paid time off.
• Tools and resources to support success in a high‑growth environment.