Executive Assistant for Midtown Real Estate & Investment Firm

About the role

We are seeking a dedicated Executive Assistant to support a senior leader in a boutique‑style real estate and investment firm located in Midtown. The role blends professional and personal support, requiring discretion, organization, and proactive problem‑solving.

Key responsibilities

• Manage complex, ever‑changing calendars for both professional and personal commitments.
• Coordinate domestic and international travel, creating detailed itineraries and handling real‑time adjustments.
• Serve as primary point of contact for internal stakeholders, external partners, and vendors.
• Screen, prioritize, and respond to emails, calls, and requests.
• Prepare meeting materials, presentations, and reports.
• Maintain organized filing, contact, and documentation systems.
• Track tasks, follow‑ups, and deadlines to ensure nothing is missed.
• Assist with personal administrative needs such as reservations and appointments.
• Liaise with vendors and service providers to ensure timely delivery.
• Support light project coordination across business initiatives.
• Handle expense tracking, reporting, and general administrative processes accurately.

Required profile

• 10+ years of high‑level executive support experience.
• Proven ability to manage complex calendars and travel logistics with minimal oversight.
• Strong written and verbal communication skills.
• High level of discretion and judgment handling confidential information.
• Detail‑oriented with exceptional organizational skills.
• Proactive, able to anticipate needs and solve problems independently.
• Comfortable supporting both professional and personal responsibilities.
• Experience in a traditional, in‑person office environment preferred.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint

What we offer

• Base salary $70,000‑$85,000 per year.
• Fully paid benefits package.
• Steady, traditional office culture with varied daily tasks.