Department Specialist (Permanent)

About the role

Santa Ana Unified School District is hiring a Department Specialist, open only to permanent employees. Working under the direction of an assigned administrator, the specialist performs administrative and clerical functions supporting a major single functional activity within the district. The incumbent directs an important administrative part of a program with little direction and may supervise or guide other clerical personnel.

Key responsibilities

• Coordinate an instructional or operational activity and give work direction on clerical and administrative tasks.
• Follow district policies and procedures, prepare forms and control paper flow.
• Maintain files and records, carry out special research projects and prepare periodic reports.
• Write and distribute communications about the assigned program and help prepare its budget while monitoring accounts.
• Coordinate program activities with outside agencies and order supplies and materials.
• Take part in meetings on policies and practices, and keep close contact with other school and district departments.
• Summarize information from schools and districts, type correspondence and respond to telephone inquiries from the community, students, parents and staff.

Required profile

• High school diploma and some additional coursework in secretarial or clerical subjects, plus four years of increasingly responsible clerical, secretarial or administrative experience, including at least two years in the field of specialty.
• Knowledge of the technical aspects of the field of specialty, applicable sections of the State Education Code, and principles of administration, supervision and training.
• Modern office practices, record-keeping techniques and the ability to work independently with little direction.
• Valid California driver's license.

Required skills

• Arithmetic calculations and typing at 55 words per minute.
• Oral and written communication, report preparation and record maintenance.
• Ability to meet schedules and time lines.

Applicants apply through the district's online application system, attaching a resume, high school diploma and a valid California driver's license; incomplete applications are screened out. Interviews are scheduled by email with qualified candidates.