Administrative Assistant – Orientation & Commuter Student Involvement

About the role

The Administrative Assistant supports the Student Life team by managing daily operations for the Department of Orientation and Commuter Student Involvement. Reporting to the Director, this position ensures smooth office, fiscal, and project workflows that help new undergraduate students transition to university life.

Key responsibilities

• Oversee office management tasks including space coordination, supply inventory, email correspondence, and technology upkeep.
• Monitor departmental budgets, reconcile receipts, process purchases, travel, and reimbursements, and prepare monthly financial reports.
• Supervise up to five student assistants, handling hiring, onboarding, scheduling, payroll, and personnel processes via Workday HR.
• Coordinate departmental projects and events such as orientation sessions, commuter/transfer programs, Family Weekend, and resource fairs, tracking effectiveness and supporting strategic planning.

Required profile

• High school diploma required; associate or bachelor’s degree preferred.
• Three to five years of progressive office experience, preferably in higher‑education settings.
• Demonstrated ability to manage budgets, handle multiple priorities, and communicate effectively with students, families, faculty, and staff.

Required skills

• Proficiency with Microsoft Office suite – Word, Excel, PowerPoint.
• Experience using Workday Finance and Workday Human Resources modules.
• Basic data‑processing and computer‑system navigation skills.