Office Assistant I

About the role

We are seeking an Office Assistant I to support the Operations team at Southern Company Gas. The role involves coordinating logistics, managing office supplies, and providing administrative assistance across multiple departments.

Key responsibilities

• Plan and coordinate logistics for meetings and special events, including room bookings, refreshments, and invitations.
• Support other administrative assistants, cover the front desk, and assemble manuals as needed.
• Maintain office supplies, manage records, and update databases.
• Assist with purchasing activities, reconcile card expenses, and process payments in PeopleSoft Financials.
• Prepare, review, and update correspondence, reports, and presentations for the Operations team.
• Develop standard and ad‑hoc reports, analyze data, and summarize findings for management.
• Serve as a liaison for internal inquiries, researching and responding with minimal guidance.
• Handle confidential information with discretion.

Required profile

• High school diploma or GED; associate degree in Business or Office Administration preferred.
• 1‑5 years of experience in an office support role.
• Ability to work independently and interact with all organizational levels.
• Strong judgment, time‑management, and discretion.

Required skills

• Intermediate proficiency in MS Word.
• Intermediate proficiency in MS PowerPoint.
• Intermediate proficiency in MS Excel.
• Intermediate proficiency in PeopleSoft Financials.