Program Assistant – Professional Development

About the role

The East-West Center is seeking an on‑site Program Assistant for its Professional Development Program. This limited‑term, one‑year appointment (with possible extension) provides comprehensive administrative and operational support to ensure smooth program delivery and compliance.

Key responsibilities

• Prepare and process administrative and fiscal documents in line with EWC policies.
• Arrange travel itineraries, reservations, and related documentation for program participants.
• Draft and collate information for internal reporting, annual reports, and Board of Governors updates.
• Assist in budget preparation and fiscal coordination with other EWC units.
• Lead and supervise student assistants, including hiring, training, and task assignment.
• Organize logistical aspects of workshops, classes, field studies, and meetings, including material preparation.
• Coordinate room bookings, classroom setups, schedules, and speaker biographies.
• Maintain electronic and hard‑copy records, ensuring accessibility and compliance with record‑keeping procedures.

Required profile

• High school diploma with at least five years of progressively responsible experience, or equivalent post‑secondary education and experience.
• Strong written and verbal English communication skills and ability to interact with diverse audiences.
• Demonstrated ability to organize, prioritize, and manage multiple tasks independently and collaboratively.
• Commitment to diversity, equity, and inclusion, and ability to handle confidential information.

Required skills

• Microsoft Word
• Microsoft Excel
• Adobe Acrobat Pro
• Google Workspace (Google Suite)
• Microsoft 365
• Microsoft Teams
• Zoom

What we offer

• Competitive salary of $57,231.55 per year.
• Health insurance, generous retirement match, and paid time off.
• Career growth opportunities within a supportive work environment.