Executive Administrator

About the role

The Marketing team in Visa’s LAC region is seeking an Executive Administrator to provide comprehensive administrative and operational support. This role ensures smooth day‑to‑day operations for a fast‑paced, results‑driven team while handling logistics, communications, and financial processes.

Key responsibilities

• Analyze, prepare, and submit work/purchase orders, maintaining clear vendor communications.
• Review finance reports to verify expense coding and accuracy.
• Ensure compliance with Visa policies for contracts, business cases, travel, and corporate expenses.
• Coordinate executive communications, manage calls, emails, and internal client interactions.
• Schedule meetings, secure rooms, and arrange travel logistics for team members.
• Prepare and submit expense reports, track budget variances, and update financial status.
• Maintain organized paper and electronic filing systems per Visa’s records management program.
• Draft internal and external documents, create presentation decks, and synthesize insights into clear storylines.
• Partner with peers across marketing, sales, risk, and innovation to execute cross‑functional projects.
• Facilitate monthly internal meetings and events while upholding strict confidentiality.

Required profile

• Minimum associate degree or six months of work experience; preferably a bachelor’s degree.
• At least two years of experience as an Executive Assistant or similar administrative role.
• Five years of professional experience in a corporate environment.
• Demonstrated ability to manage multiple priorities, maintain accuracy, and follow established policies.

Required skills