Administrative & Department Manager – Crisis Response, Recovery & Development

About the role

The International Rescue Committee (IRC) seeks an experienced Administrative & Department Manager to support the Senior Vice President (SVP) of the Crisis Response, Recovery, and Development (CRRD) department and to oversee core administrative functions across the department. This role offers a unique window into senior decision‑making within a global humanitarian organization.

Key responsibilities

• Manage the SVP’s calendar, schedule meetings, coordinate travel, and arrange media and external engagements.
• Track expenses, process reimbursements, and maintain accurate financial records for the SVP.
• Organize department‑wide meetings, events, and trainings, handling logistics, AV setup, and venue coordination.
• Maintain document repositories, internal communication channels, email distribution lists, and organizational charts.
• Support office space changes and ensure smooth day‑to‑day operations of the HQ office.
• Attend senior leadership meetings, take confidential minutes, and safeguard sensitive information.

Required profile

• Demonstrated experience providing high‑level administrative support to senior executives.
• Exceptional organizational ability and attention to detail.
• Proven discretion handling confidential and sensitive information.
• Strong communication skills and ability to work collaboratively with senior leadership.
• Experience in a fast‑moving, mission‑driven environment preferred.

Required skills