Administrative Assistant – Global Marketing & Digital

About the role

We are looking for a highly proactive, polished Administrative Assistant to support our Global Marketing & Digital Leadership team. This fast‑paced, visible position requires exceptional judgment, communication, and organizational excellence while maintaining strict confidentiality.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for the Global Marketing & Digital Leadership team, scheduling high‑priority meetings and presentations.
• Act as gatekeeper and liaison, prioritising requests, communications and meeting flow on behalf of the team.
• Prepare, edit and format documents, presentations and correspondence with meticulous attention to brand standards.
• Organise and support key team meetings, leadership off‑sites, creative reviews, agency partner meetings and cross‑functional events, handling agendas, pre‑reads, follow‑ups and action tracking.
• Coordinate domestic and international travel itineraries, agendas and logistics in partnership with the Travel Manager.
• Submit and track expense reports; manage invoices, purchase orders, vendors and budget items alongside Finance.
• Support general administrative duties such as ordering supplies, managing system access requests and onboarding new Marketing/Digital hires.

Required profile

• Highly proactive, detail‑obsessed and polished professional.
• Excellent judgment, communication and organizational skills.
• Thrives in a high‑growth environment, anticipates needs and works well under pressure.
• Team player who brings positivity, discretion and calm to fast‑moving situations.

Required skills