Administrative Assistant – Compliance Support (Contract)

About the role

We are seeking a detail‑oriented Administrative Assistant to provide contract support to our Compliance Department in Pittsburgh. The role focuses on coordinating administrative processes, organizing compliance documentation, and assisting with training materials and internal follow‑up activities.

Key responsibilities

• Compile and maintain company‑wide safety documentation, ensuring records are current and accessible.
• Research state‑level radiation regulations and summarize requirements for protocol updates.
• Rework policy content into standardized templates for consistency and readability.
• Build and manage recurring calendar reminders and Outlook notifications for compliance activities.
• Draft brief training scripts and supporting content for webinars and educational sessions.
• Create reference guides and side‑by‑side instructions to help office teams complete compliance tasks accurately.
• Review registration records, identify discrepancies, and assist with corrective actions.
• Distribute communications and materials related to compliance initiatives and training support.
• Track compliance deliverables, send reminders, and confirm timely submission of required data.
• Provide additional administrative and training support for onboarding and annual education.

Required profile

• 2+ years of experience in administrative support, healthcare administration, or compliance coordination.
• High school diploma required; associate or bachelor’s degree in a related field preferred.
• Strong written communication skills for preparing guides, training materials, and business correspondence.
• Ability to conduct research using state and federal regulatory sources and summarize findings.
• Familiarity with healthcare compliance and multi‑state operational support is a plus.

Required skills

• Proficiency with Microsoft Word
• Proficiency with Microsoft Excel
• Proficiency with Microsoft Outlook
• Proficiency with Microsoft PowerPoint