US Payroll Specialist

About the role

Karma Software Solutions is looking for an experienced US Payroll Specialist to manage payroll processing, payroll tax calculations, compliance and e-filing for its US-based clients. The ideal candidate has strong knowledge of US federal and state payroll requirements and hands-on experience with payroll systems.

Key responsibilities

• Process and review US payroll accurately and on time
• Calculate regular wages, overtime, deductions, benefits and payroll taxes
• Prepare and e-file federal and state payroll tax returns
• Handle payroll tax forms including Form 941, 940, W-2, W-3 and 1099
• Manage state-specific payroll tax filings and withholding requirements
• Reconcile payroll reports, tax liabilities and payment records
• Research and resolve payroll discrepancies and tax filing issues
• Maintain accurate employee and payroll records
• Handle payroll amendments, corrections and adjustments when required
• Stay up to date with changes in US federal, state and local payroll tax regulations
• Coordinate with clients, internal teams and tax authorities when required
• Ensure payroll complies with applicable US laws and deadlines, and assist with payroll-related audits and reporting

Required profile

• 1-3 years of experience in US payroll, payroll tax or e-filing
• Bachelor's degree in Accounting, Finance, Business or a related field (preferred)
• Good written and verbal English

Required skills

• Experience with federal and state payroll tax filings
• Knowledge of Form 941, 940, W-2, W-3, 1099 and related forms
• Payroll software such as QuickBooks, ADP or Paychex (preferred)
• Preferred: US multi-state payroll, state payroll tax registration, payroll tax notices and amendments, US employment and payroll compliance, strong Excel skills

What we offer

• Competitive salary package
• Professional, growth-oriented work environment
• Opportunity to work on US-based payroll and tax systems
• Career growth and learning opportunities