Supply Chain Administrator – Operations

About the role

The Supply Chain Administrator provides essential administrative and operational support to the Supply Chain team, ensuring accurate data entry, documentation, and day‑to‑day transaction processing. This position coordinates purchasing, production, inventory, and logistics activities while maintaining compliance with company procedures.

Key responsibilities

• Enter and maintain purchase orders, vendor information, pricing, and material data in ERP or inventory systems.
• Process and track purchase orders, confirmations, receipts, and invoices.
• Maintain organized digital and physical supply‑chain files, ensuring audit‑ready documentation.
• Assist with inventory tracking, adjustments, and reconciliation activities.
• Generate routine reports on purchasing, inventory levels, deliveries, and spend.
• Communicate order status and documentation to internal teams (production, quality, finance).
• Support audits and compliance documentation related to food safety, quality, or supplier requirements.
• Assist with vendor onboarding and administrative supplier communications.
• Identify discrepancies, shortages, and data issues and escalate as needed.
• Follow standard operating procedures and contribute to process‑improvement initiatives.

Required profile

• Bilingual in English and Spanish.
• High school diploma or equivalent (Associate’s degree preferred).
• 1–3 years of administrative, supply‑chain, logistics, or related experience.
• Strong attention to detail and ability to manage multiple tasks in a fast‑paced environment.

Required skills

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• ERP systems (e.g., SAP, Oracle, NetSuite)