Studio Manager / Executive Assistant

About the role

A dynamic and growing design firm is looking for a highly organized and proactive Studio Manager / Executive Assistant to support senior leadership and oversee the day-to-day operations of the studio. The role suits a detail-oriented person who enjoys balancing executive support, office management, operations and team coordination, and serves as a key partner to leadership.

Key responsibilities

• Provide executive support: calendar management, meeting coordination, travel arrangements and expense reporting.
• Oversee daily studio operations and act as the main point of contact for administrative and operational matters.
• Coordinate internal meetings, team events, client gatherings and special projects.
• Support HR functions such as onboarding, benefits administration, employee records and office policies.
• Manage office vendors, service contracts and supply inventory.
• Assist with project tracking, staffing coordination and resource planning.
• Prepare reports, presentations, correspondence and meeting materials for leadership.
• Maintain and improve operational processes, systems and workflows.
• Coordinate facilities matters and support business development, marketing and proposal efforts as required.
• Act as a liaison between leadership, employees, clients and external partners.

Required profile

• 2+ years of experience in a Studio Manager, Executive Assistant, Operations, Administrative or related role.
• Experience in architecture, interior design, engineering, construction or another creative professional services environment preferred.
• Strong organization and project management skills, attention to detail, and ability to handle multiple priorities confidentially.
• Excellent written and verbal communication; able to work independently in a fast-paced studio setting.
• Preferred: previous experience in an architecture or interior design firm, understanding of design workflows and project schedules, and experience supporting senior executives or ownership teams.

Required skills

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Report preparation, budget tracking and operational documentation
• Preferred: strong Excel, CRM, project management or scheduling software

What we offer

• Competitive base salary commensurate with experience.
• Comprehensive benefits package.
• The chance to work closely with firm leadership and shape studio operations and growth.