Staff Assistant

About the role

The Staff Assistant provides comprehensive office management and administrative support to the Chief of the Conventional Arms Branch within the Office for Disarmament Affairs, ensuring smooth information flow and efficient unit operations.

Key responsibilities

• Manage office administration, liaison with senior officials, and coordinate meetings, trainings, and special projects.
• Prepare minutes, draft correspondence, and produce complex documents and reports.
• Maintain calendars, handle travel and expense requests, and oversee office supplies and equipment.
• Research, compile, and summarize background materials for reports, briefs, and speeches.
• Update internal databases, website content, and generate statistical reports.
• Provide quality control, proofreading, and editing of outgoing documents.

Required profile

• High school diploma or equivalent; minimum five years of general office support experience (three years with a university degree).
• Proficiency in English (UN Level II) and ability to work in a multilingual UN environment.
• Strong professionalism, communication, and planning/organising competencies.

Required skills

• Experience with ERP systems such as Umoja or SAP.
• Data analytics and database management skills.
• Advanced word processing and document preparation (Microsoft Word or equivalent).
• Website content management and social‑media communication.