Staff Assistant

About the role

The Office of the Special Representative of the Secretary‑General for Children and Armed Conflict is seeking a Staff Assistant to provide high‑level administrative and substantive support to the Under‑Secretary‑General. The role is based in the Front Office in New York and involves coordinating a wide range of activities to ensure the office runs smoothly.

Key responsibilities

• Assist in overall administration, managing priorities and workflow for the USG and the office.
• Compile, analyze and summarize data from various sources for senior staff review.
• Act as a communications link, conveying directives, reports and urgent matters to relevant parties.
• Manage the USG’s schedule, prioritize competing demands and resolve conflicts.
• Represent the USG as first point of contact with senior officials internally and externally.
• Screen, prioritize and follow up on incoming correspondence, preparing background documents as needed.
• Research, compile and summarize materials for reports, briefs, speeches and presentations.
• Draft responses to complex information requests and correspondence.
• Support preparation of briefing notes, slides and subject files for intergovernmental meetings.
• Develop and improve administrative procedures, including paper and electronic filing systems.

Required profile

• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Proven experience in coordinating multiple tasks and meeting tight deadlines.
• Research and analytical aptitude.
• Professional demeanor when interacting with senior officials and external partners.

Required skills