Administrative Assistant

About the role

The Office of the Special Adviser on Africa seeks a dedicated Administrative Assistant to support the Programme Management Officer. The role involves a blend of human‑resources, budget, finance and general administration duties within the UN Secretariat in New York.

Key responsibilities

• Manage HR processes such as recruitment, placement, promotion, performance appraisal and training, ensuring compliance with UN regulations.
• Monitor programme and budget implementation, update budget tables, prepare financial reports and assist with budget submissions.
• Handle general administrative tasks including official travel arrangements, correspondence, web‑page updates, file management and coordination with service units.
• Administer contracts with external vendors, audit invoices, process payments and maintain related UN forms and permissions.

Required profile

• Minimum five years of experience in administrative service, finance, accounting, audit or human resources (three years if holding a first‑level degree).
• Strong knowledge of UN administrative, financial and HR rules and regulations.
• Ability to work independently, meet deadlines and maintain high professional standards.

Required skills

• Experience with an Enterprise Resources Planning (ERP) system such as Umoja or a similar platform.
• Proficiency in electronic information systems for time‑keeping, performance appraisal and budget tracking.