Senior Administrative Assistant – Pathology Department

About the role

The Department of Pathology at the University of Miami is seeking a full‑time Senior Administrative Assistant to provide comprehensive office support. This role ensures smooth daily operations for department leadership and faculty, handling confidential information and coordinating a variety of administrative tasks.

Key responsibilities

• Perform clerical functions and support daily office operations for the department.
• Collect, review, and analyze complex data; prepare reports, charts, budgets, and presentation materials.
• Respond to priority or confidential inquiries and draft correspondence on behalf of leadership.
• Plan meetings, take detailed minutes, and manage calendars and appointments.
• Arrange travel, reservations, and logistics for department staff.
• Compose and type various communications, create spreadsheets and presentations.
• Greet visitors, provide general support, and maintain the department filing system.
• Assist faculty with Workday/Qgenda time‑off tracking, travel requests, and credentialing paperwork.
• Update faculty CVs, order office supplies, and handle reimbursement processes.

Required profile

• High school diploma or equivalent.
• Minimum three years of relevant administrative experience.
• General knowledge of office procedures and ability to handle confidential information with discretion.
• Strong written and oral communication skills and attention to detail.
• Proficiency in standard computer software, particularly Microsoft Office.

Required skills

• Microsoft Office (Word, Excel, PowerPoint).
• Workday system.
• Qgenda scheduling platform.