Senior Administrative Assistant

About the role

Stony Brook Psychiatric Associates, UFPC (Stony Brook Clinical Practice Management Plan) is looking for a Senior Administrative Assistant in Stony Brook, NY. The position provides administrative support to the department so that the office can operate efficiently, supporting managers and employees with organization and communication tasks. It is a full-time, Monday to Friday, 8:30 AM to 5 PM role.

Key responsibilities

• Schedule meetings and keep calendars
• Answer and direct phone calls
• Act as liaison with other departments and outside agencies
• Handle confidential information and maintain confidential files
• Order supplies, prepare payment requisitions and open, sort and distribute mail
• Coordinate maintenance of office equipment and make travel arrangements
• Plan events and large gatherings, prepare presentations and meeting materials
• Scan and maintain documents and files, update and maintain databases
• Assist in day-to-day operations, research issues as needed and work independently and in teams on special projects

Required profile

• Associate's degree, in lieu of a degree, with two years of administrative experience, or three years of administrative experience
• Excellent written and spoken communication skills
• Highly organized and able to multi-task
• Proficient in Microsoft Office Word and Excel
• Preferred: Bachelor's degree in a related field and administrative assistant experience in a healthcare setting

Required skills

• Microsoft Office Word and Excel
• Preferred: Microsoft Office PowerPoint and Access