Senior Administrative Assistant – Full‑Time

About the role

The University of Miami’s Bascom Palmer Eye Institute is seeking a full‑time Senior Administrative Assistant to provide comprehensive clerical and office support to department leadership and clinical teams.

Key responsibilities

• Perform daily clerical tasks, manage calendars, schedule appointments and coordinate travel arrangements.
• Collect, review and analyze confidential data, preparing reports, charts, budgets and presentation materials.
• Respond to priority inquiries, draft correspondence and route communications on behalf of department leadership.
• Plan meetings, take detailed minutes and maintain accurate filing systems.
• Answer phone calls, greet visitors and provide general support to staff and patients.
• Create spreadsheets, presentations and other office documents.
• Adhere to university policies, safeguard assets and handle confidential information with discretion.

Required profile

• High school diploma or equivalent.
• Minimum three years of relevant administrative experience.
• General knowledge of office procedures and operations.
• Strong written and oral communication skills.
• Ability to maintain effective interpersonal relationships and attention to detail.

Required skills

• Proficiency with Microsoft Office suite.