Secretary – Collections Bureau (City of Long Beach)

About the role

The City of Long Beach’s Energy & Environmental Services Department is seeking a highly organized Secretary to support the Collections & Customer Service Bureau Manager. This unclassified position offers a hybrid work schedule with telecommuting options and requires early‑morning hours, occasional overtime, and weekend shifts.

Key responsibilities

• Schedule appointments and meetings for the Bureau Manager.
• Answer the general bureau phone line and direct callers to appropriate resources.
• Maintain calendars, address books, files, and correspondence related to bureau projects.
• Take, compile, and distribute minutes of meetings.
• Coordinate requests from the City Council, City Manager’s Office, Director’s Office, and other partners.
• Assist with council letter scheduling, document transmittals, and job interview coordination.

Required profile

• Highly organized, self‑sufficient, and trustworthy.
• Flexible, tactful, and able to work a 6:00 a.m. start time.
• Excellent office and clerical skills.
• Willingness to work overtime and occasional weekend shifts.

Required skills

What we offer

• Hybrid work schedule with telecommuting options.
• Opportunity to work within a dynamic municipal department serving 118,000 customers.