Remote Purchasing and Order Processing Coordinator

About the role

A highly organized, detail-oriented and reliable Remote Purchasing and Order Processing Coordinator is sought to oversee purchase order preparation, quotation verification, vendor sales order reviews and order tracking. The role ensures that materials, dimensions, quantities, specifications, finishes and pricing match approved quotations and purchase orders, identifies discrepancies and coordinates with vendors to resolve them before they cause costly errors. It also covers following up on order status, production progress and delivery dates, keeping accurate purchasing records and working independently during U.S. Eastern Time business hours.

Key responsibilities

• Review approved quotations before processing orders.
• Prepare purchase orders and verify they match approved quotations.
• Review vendor sales orders against quotations and purchase orders.
• Verify materials, dimensions, quantities, specifications, finishes and pricing.
• Identify discrepancies and coordinate corrections with vendors.
• Follow up on order status, production progress and delivery dates.
• Communicate delivery updates and delays to relevant teams.
• Maintain accurate purchasing records and report order changes or issues.
• Perform other duties related to the position as assigned.

Required profile

• Previous experience in purchasing, order processing or similar administrative support roles.
• Fluent spoken and written English.
• Attention to detail when reviewing measurements, quantities and pricing, and ability to work accurately with measurements including inches.
• Strong organizational skills, problem-solving and accountability, able to work independently with minimal supervision.
• Ability to work U.S. EST (New York) business hours and adapt to business needs.
• Willingness to undergo a background check and interest in long-term career opportunities.
• Reliable Windows 10+ computer, two monitors, high-speed internet and a professional home workstation; a backup power source for outages.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook), particularly Excel.
• Familiarity with standard business tools such as email, spreadsheets and document management.
• Ability to learn new systems, software and workflows quickly.

What we offer

• 100% remote work, full-time position of 40 hours per week, 8:00 AM to 6:00 PM EST.
• Compensation in USD; long-term opportunity with potential for growth.