Receptionist – Administrative Services & Facilities Support

About the role

We are looking for a Receptionist to support the Administrative Services and Facilities department at our South Miami office. The role combines front‑desk duties with mail handling, inventory management and basic facilities support, ensuring smooth daily operations.

Key responsibilities

• Receive, log, sort and deliver incoming mail to all departments and executives.
• Manage trash removal, storage and rotation of common and stocked items.
• Maintain inventory levels and submit weekly supply orders.
• Administer FedEx user accounts, including adding, deleting and auditing users.
• Report basic facilities needs observed during mail or stock tasks.
• Greet and direct visitors, notify staff of arrivals, and answer/transfer phone calls.
• Provide additional administrative or facilities support as assigned.
• Perform other duties and projects as required.

Required profile

• High school diploma or equivalent (preferred).
• At least one year of experience in a similar receptionist or administrative role.
• Ability to work 100 % onsite in South Miami, FL.

Required skills

• Proficiency in handling mail and package processing.
• Basic inventory management.
• Experience with FedEx user administration.
• Strong communication and customer‑service skills.

What we offer

• Competitive compensation based on experience.
• Inclusive and diverse workplace culture.
• Opportunities for internal growth and tuition reimbursement.
• Comprehensive benefits including medical, dental, vision and wellness programs.
• Generous paid time off for both exempt and non‑exempt staff.