Project Coordinator

About the role

A2H, a collaborative planning and design firm, is seeking an experienced Project Coordinator to work from its Memphis office. The role supports Project Managers in proposal preparation, scheduling, and day‑to‑day project coordination.

Key responsibilities

• Assist Project Managers with proposals, project planning, and serve as a point of contact during their absence.
• Prepare and maintain project information files, schedules, and financial metrics.
• Coordinate, prepare, and distribute meeting minutes for design and construction meetings, tracking follow‑up actions.
• Handle project correspondence, transmittals, reports, and ensure adherence to PM procedures.
• Facilitate information flow between owners, contractors, and design teams, and support the approval process with authorities.
• Assist with RFP preparation, bid coordination, procurement documentation, and maintain the A2H Plan Room.
• Manage contract documents, RFIs, ASIs, change orders, and pay requests, including logging and tracking.
• Prepare substantial completion certificates and support project close‑out documentation.

Required profile

• Bachelor’s degree from an accredited four‑year college or university (preferred).
• 3‑5 years of experience in an architectural, engineering, planning, or construction office.
• Strong organizational, time‑management, and written communication skills.
• Ability to maintain confidentiality and interact professionally at all levels.

Required skills

• Proficiency in Microsoft Office, especially Word, Excel, and Outlook.
• Working knowledge of contracts and contract language; familiarity with AIA/EJCDC is a plus.

What we offer

• Health, dental, and vision insurance.
• 401(k) plan.
• Flexible and hybrid work schedule.
• Paid time off, volunteer time off, and a family‑oriented atmosphere.