Practice Assistant

About the role

Norton Rose Fulbright, a global law firm with more than 3,000 lawyers and 3,000 business services professionals, is accepting expressions of interest for a Practice Assistant in its St. Louis office. The assistant provides direct support to lawyers by performing administrative and legal work. The position requires presence in the St. Louis office at least three days per week under the firm's hybrid work policy, and occasional overtime and schedule flexibility.

Key responsibilities

• Accept work assignments from practice group lawyers and collaborate with team members
• Maintain calendars, coordinate meetings and conference calls, send invites and reminders, and reserve conference rooms on-site and off-site
• Organize travel arrangements with the firm's travel provider
• Organize and manage files and emails in the document management system
• Format, edit and finalize correspondence, contracts and memoranda
• Process business expense reimbursements and vendor payments, and input time entries for assigned lawyers
• Complete client and matter intake forms and work with the lawyer and compliance department on new or existing business
• File documents electronically with courts and stay current on filing requirements and deadlines
• Review and edit pre-bills, research outstanding invoices and payments, and provide administrative support such as printing, scanning, mailing and hand deliveries
• Maintain contact lists, coordinate mailings, attend business development meetings and collect follow-up items for lawyers
• Delegate administrative tasks to firm resources and track them to completion, and provide backup support during annual or personal leave

Required profile

• Minimum one year of experience in a law firm or professional service organization preferred
• Associate's or Bachelor's degree preferred; high school diploma required
• Interest in the legal profession, self-motivated and a strong team player
• Good judgment, confidentiality, discretion and a calm, professional demeanor

Required skills

• Proficiency in Microsoft Office Suite
• Excellent verbal and written communication, organizational skills and attention to detail
• Time management and ability to prioritize multiple sources
• Willingness to learn and to work overtime when needed

What we offer

• Medical, dental, vision, life and disability insurance, plus pre-tax health and flexible spending accounts
• 401(k) savings plan and profit-sharing plans if eligible
• Paid time off of at least 20 days, 11 firm holidays, and paid parental leave of at least 14 weeks
• Commuter benefits, student loan assistance refinancing options and child care support