Office Services & Backup Receptionist

About the role

Mayer LLP is seeking a proactive Office Services professional who can also serve as a backup receptionist. You will help keep the office running smoothly, support attorneys and staff, and ensure a welcoming front‑desk experience.

Key responsibilities

• Stock and maintain kitchen, coffee/snack bar, and conference room supplies.
• Clean and reset conference rooms between meetings.
• Load, unload, and maintain the dishwasher; clean the kitchen daily and after firm luncheons.
• Stock the women’s restroom, including feminine hygiene products.
• Empty office refrigerator weekly.
• Prepare new employee offices with supplies and workspace setup.
• Serve as backup receptionist during lunch hours, PTO, or other absences – greet clients, answer and route calls, and manage front‑desk operations.
• Pick up, sort, and distribute daily mail; scan/email items as needed.
• Distribute incoming packages (UPS/FedEx) to secretaries.
• Assist attorneys, paralegals, and secretaries with mail‑outs and copying support.
• Support miscellaneous projects and ad‑hoc tasks as assigned.

Required profile

• Prior office services, administrative, or receptionist experience (law‑firm experience a plus).
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills; professional demeanor.
• Ability to lift/move supplies and packages of reasonable weight.
• Reliability and punctuality – must be present in the office Monday‑Friday.
• Ability to anticipate office needs and take initiative without close supervision.

Required skills

• Proficiency with office equipment such as copiers, scanners, and postage machines.
• Familiarity with mail handling and shipping platforms (UPS, FedEx).
• Conference room management and supply stocking.

What we offer

• Compensation commensurate with years of experience.
• Opportunity to work in a collaborative, growth‑focused law firm.