Office Manager – Houston

About the role

We are seeking an Office Manager to coordinate General Services at our Houston office and support the Global Head of General Services on strategic projects. The role focuses on creating a pleasant work environment, managing stakeholder relationships, and leading internal teams and external service providers.

Key responsibilities

• Directly coordinate internal team members and outsourced service partners for the Houston office.
• Oversee administrative and technical staff, ensuring alignment with organizational goals.
• Manage procurement activities, including tenders and RFPs, to secure quality supplies and services.
• Develop and monitor budgets for internal teams and external providers, tracking spend versus budget.
• Verify and process vendor invoices for office supplies and services.
• Maintain relationships and contracts with cleaning, security, and supply vendors.
• Ensure smooth operation of office facilities, including maintenance, ergonomics, and safety standards.
• Oversee office security protocols, access cards, and visitor management.
• Coordinate desk moves, allocate workspaces for visitors, and implement office policies.
• Assist the Global Head of General Services with local and international projects, including occasional travel (≈2 trips per year).

Required profile

• Organized and proactive with the ability to handle multiple tasks efficiently.
• Experience in budget management and resource allocation.
• Strong relationship‑building skills with internal stakeholders and external vendors.
• Proven ability to lead direct reports and manage outsourced service providers.

Required skills