Office Manager – Facility & Administrative Lead

About the role

As the Facility & Administrative Manager for BALYO’s U.S. operations, you will be the central point ensuring the office runs smoothly, efficiently, and safely. You will support multiple departments—including Finance, HR, IT, and Sales—by handling day‑to‑day administrative tasks, coordinating vendors, and improving internal processes.

Key responsibilities

• Support Finance & Accounting with purchase‑to‑pay processes, expense approvals, purchase orders, and cost optimisation.
• Manage monthly reconciliation of U.S. corporate credit cards for HQ Finance.
• Administer all U.S. business travel using the Perk travel platform.
• Coordinate company‑wide events, meetings, and logistics.
• Handle internal communications, signage, and event materials.
• Assist HR & IT with onboarding/offboarding, policy implementation, and system access.
• Serve as the primary liaison for Head Office departments on U.S.‑related topics.
• Streamline administrative and operational workflows to boost efficiency.
• Track and monitor actual versus budgeted office expenses.
• Foster cross‑department collaboration and clear internal communication.

Required profile

• Bachelor’s degree or at least three years of experience in office, facilities, or operations management.
• Solid understanding of accounting and administrative processes.
• Highly organized, detail‑oriented, and able to multitask and prioritize effectively.
• Strong interpersonal and communication skills with a collaborative mindset.
• Comfortable using Microsoft Office and Google Workspace; eager to learn new tools.

Required skills

• Microsoft Office
• Google Workspace