Office Manager & Executive Assistant – Midtown Manhattan

About the role

Octave is looking for a highly organized Office Manager who will also act as an Executive Assistant to support senior leadership and Investor Relations in its Midtown Manhattan office. This onsite position ensures smooth daily operations, coordinates executive schedules, and delivers a professional environment for employees and visitors.

Key responsibilities

• Manage complex calendars, travel, expenses, and scheduling for executive leadership and Investor Relations.
• Coordinate meetings and events, handling room bookings, catering, visitor registration, AV setup, and logistics.
• Partner with the Head of Investor Relations and Executive Assistants to the CEO/CFO to align schedules and support investor‑related meetings.
• Plan, coordinate, and execute investor events hosted in the New York office.
• Oversee day‑to‑day office operations, including supplies, inventory, vendor management, shipping/receiving, and space management.
• Manage office access, visitor badging, and communication with building management.
• Handle catering and dining arrangements, ensuring timely setup for meetings and events.
• Track invoices, purchase orders, and office‑related expenses and budgets.

Required profile

• Ability to work onsite five days a week in Midtown Manhattan.
• Flexibility to support extended hours during high‑volume meeting or event days.
• Strong organizational and time‑management skills with the ability to juggle multiple priorities.
• Excellent written and verbal communication.
• Exceptional attention to detail and problem‑solving abilities.
• Professional, customer‑service‑oriented mindset with a proactive approach.
• Ability to work independently while collaborating across teams and leadership levels.

Required skills

• Microsoft 365
• Scheduling platforms
• Video conferencing tools