Office Lead & Executive Assistant to CEO (Manhattan)

About the role

Orbital Copilot is seeking an Office Lead who will also serve as Executive Assistant to the CEO. Based in our Manhattan hub, you will ensure the office runs smoothly and provide day‑to‑day support to the CEO, helping the team focus on building AI‑driven solutions for commercial real estate law.

Key responsibilities

• Oversee daily operations of the New York office, including facilities, vendor relationships, and office supplies.
• Maintain a welcoming environment for staff and visitors, managing reception and office aesthetics.
• Coordinate office logistics such as meeting room bookings, catering, and equipment maintenance.
• Provide executive assistance to the CEO, managing calendar, travel, and correspondence.
• Support the secondary Los Angeles office and assist remote hires in setting up effective workspaces.
• Track and replenish office inventory, ensuring amenities like kitchen supplies are stocked.

Required profile

• Proven experience managing office operations and creating high‑performing workplace environments.
• Strong attention to detail and ability to take ownership of multiple tasks.
• Excellent interpersonal skills, comfortable interacting with senior leadership and external partners.
• Ability to work onsite five days a week in Manhattan.

Required skills