Office Coordinator / Assistant

About the role

Valitana, a fast‑growing FinTech SaaS provider, is opening its second office in North Dallas, TX. We are seeking an Office Coordinator / Assistant to act as the operational backbone of the new location, handling everything from office build‑out to day‑to‑day administration.

Key responsibilities

• Lead the physical setup of the Dallas office, coordinating procurement and delivery of furniture, desks, chairs, laptops, monitors and other equipment.
• Manage vendor relationships and work with the Stamford Office Manager/EA to align on procurement standards, budget and timelines.
• Oversee daily office operations once open, including facilities management, supply ordering and maintaining a professional work environment.
• Support new‑hire onboarding logistics for Dallas‑based employees, handling workspace setup, equipment provisioning and coordination with HR and IT.
• Provide executive administrative support to Dallas‑based and remote leadership, including calendar management, travel coordination and meeting preparation.
• Serve as the primary point of contact for office‑related inquiries in Dallas and ensure operational consistency with the Stamford office.
• Handle general administrative tasks such as expense tracking, invoice processing and maintaining office procedures and documentation.

Required profile

• 3–5 years of experience in office management, executive assistance or a similar administrative role.
• Prior experience supporting a corporate office opening or relocation is a plus.
• Demonstrated ability to procure office equipment and furniture, manage vendor relationships and coordinate workspace logistics.
• Experience supporting employee onboarding logistics and coordinating with cross‑functional teams.
• Exceptional organizational skills, reliability and the ability to thrive in a dynamic environment.

Required skills