Office Associate - Record Office

About the role

The Vienna Correctional Center is seeking a detailed Office Associate to perform a variety of clerical functions in the Records Office. The position is full time, salaried and union-covered, with a start date of October 30, 2026 and closing date of November 16, 2026. It is a hybrid position, though availability for hybrid work is not available.

Key responsibilities

• Perform sentence calculation adjustments related to revocation/restoration of good conduct credit, earned discretionary sentence credit (EDSC) and earned program sentenced credit (EPSC).
• Operate Offender 360 (O360).
• Assist in coordinating and preparing paperwork for court appearances, including facility video conferencing, in-person appearances and medical furloughs.
• Review disciplinary hearing results and enter discipline imposed into O360, including privilege loss and grade adjustments.
• Assist the supervisor in coordinating transfers and preparing files and paperwork for transfer.
• Monitor and maintain discharge and work release files.
• Perform other duties as required or assigned within the scope of the duties above.

Required profile

• Knowledge, skill and mental development equivalent to a high school diploma and two years of office experience.
• Ability to keyboard accurately at 45 words per minute.
• Ability to pass the IDOC/IDJJ background check and a drug screen.
• Ability to use digital technology, tools and platforms to support digital transformation efforts.
• Compliance with employer vaccine and medical standards.

Required skills

• Keyboarding at 45 wpm
• Offender 360 (O360)

What we offer

• Health, life, vision and dental insurance, pension plan and deferred compensation.
• 12 weeks paid maternity/paternity leave, 13-14 paid state holidays and 3 paid personal business days.
• 12 paid sick days that carry over year to year, and 10-25 paid vacation days.
• Employee assistance program and mental health resources.

Applicants must apply electronically through the State of Illinois online application system; applications by email or paper are not considered. The anticipated starting salary is $4,307 per month, with a range of $4,307-$5,655.